Administrative Assistant - Part Time

CBMC

Posted Date 11/21/2022
Description

CBMC Administrative Assistant

WHO WE ARE:

CBMC (Christian’s Business Men’s Connection) is an interdenominational, evangelical Christian organization comprised of national associations around the world.  CBMC Grand Rapids chapter’s mission is to present Jesus Christ as Savior and Lord to business and professional men in West Michigan and to develop them to become spiritual reproducers.  The vision is to saturate the business and professional community in West Michigan with the Gospel of Jesus Christ. We do this by establishing, equipping and mobilizing men to be spiritual reproducers. 

JOB DESCRIPTION:

CBMC is seeking a part time Administrative Assistant to work 20-30 hours a month.  Hours per month vary and are less during the summer months.  This position is mostly work from home, with the exception of monthly board meetings and quarterly luncheons.  The pay rate is $18-21/hour.  Qualified candidates must align with CBMC’s missions and values (stated above).

JOB RESPONSIBILITIES:

Board meetings (90 minute meeting monthly plus one Saturday morning 4 hour planning meeting per year)

  • Work with board to collect agenda items, create agenda, take minutes at the meeting, send minutes and action items to the team shortly after the meeting
  • Applications used: Word, Google Applications

Quarterly Outreach Luncheons (typically February, May, September, November)

  • Create invitations and work with CBMC National to set up Eventbrite registration form
  • Send invitations via email and text during the weeks leading up to the luncheon
  • Communicate with venue on availability, menu, speaker’s needs (screen, projector, mics, etc) and # of guests
  • Arrange videographer, if needed
  • Luncheon preparation - create slide show, sponsor cards, name tags, reserve/assign tables, stuff envelopes with follow up cards and booklets for each table, share guest list with board
  • Luncheon follow up - enter follow up cards in spreadsheet and upload to CRM, assign follow up to board members
  • Send Thank You notes to speaker and sponsors
  • Applications used: PowerPoint/Keynote, CRM, Canva, Word, Excel, Google Applications

Weekly Email Devotional

  • Publish Monday Manna devotional email in CRM, send out weekly
  • Applications used: CRM, Canva

Year End Fundraising (October - January) 

  • Work with Finance subcommittee to create content for emails and hard copy letter
  • Create emails in CRM
  • Mail fundraising letter - print, stuff envelopes
  • Record donations and make bank deposits
  • Send thank you notes
  • Applications used: CRM, Word, Excel, Quickbooks online, Google Applications

Bookkeeping 

  • Monthly reconciliation of bank account
  • Bank deposits
  • Bill payments
  • Budget and reporting to board
  • Send out 1099s (January)
  • Send out tax receipts to donors (January)
  • Applications used: Quickbooks online, Excel

Qualified candidates may send a cover letter and resume to grandrapids@cbmc.com

Salary18.00 - 21.00 Hour

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